Admin Manager - Plumbing/HVAC Company

Medium Sized Plumbing and HVAC Mechanical Contractor company seeking an Administrative Manager. Great atmosphere and positive company with plenty of business. This is a full-time position for someone practical, customer-focused, and eager to join our team. Call 305-667-6925 SERIOUS INQUIRIES ONLY.

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to multitask effectively. As an Administrative Assistant, you will be essential in supporting our daily operations and ensuring the smooth functioning of our office.

Responsibilities:

Provide administrative support to the management team.

Manage calendars, schedule appointments, and coordinate meetings.

Prepare, proofread, and format documents, reports, and presentations.

Assist with planning and coordinating events.

Perform data entry and maintain accurate records.

Handle incoming calls and respond to inquiries professionally.

Assist with permit preparations.

Deliver exceptional customer service to clients and visitors.

Execute general office duties, including filing, typing, and organizing documents.

Experience:

Proficiency in QuickBooks for financial record-keeping.

Familiarity with Google Suite for document creation and collaboration.

Experience in managing calendars and scheduling appointments.

Knowledge of CRM systems.

Previous experience in order entry or clerical work is advantageous.

Excellent customer service skills with a professional approach to handling inquiries.

Strong typing skills with meticulous attention to detail for accurate data entry.

Ability to organize and file documents effectively for easy retrieval.

If you are a motivated individual with outstanding organizational skills and a passion for providing top-notch administrative support, we would be thrilled to hear from you. This role offers a fantastic opportunity to join a dynamic team and contribute to our organization's success.