Administrative Assistant
Administrative Assistant Date Posted: Sep 26, 2024 Requisition ID: 450092 Location: Indianapolis, IN, US, 46204 Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About Indiana Finance Authority (IFA): The Indiana Finance Authority oversees state-related debt issuance and provides efficient and effective financing solutions to facilitate state, local government, and business investment in Indiana. IFA enables the State of Indiana to communicate as one voice with the various participants in the financial markets: 1) the Indiana Development Finance Authority, 2) the State Office Building Commission, 3) the Indiana Transportation Finance Authority, the 4) Recreational Development Commission, the 5) State Revolving Fund Programs, 6) the Indiana Brownfields Program, and 7) Indiana Health and Educational Facilities Finance Authority. Role Overview: This position will work from 8:00 am to 4:30 pm. This postion be who greets and checks in anyone coming into the office. They will also be in charge of answering and screening phone calls. Salary Statement: The salary for this position traditionally starts at $49,000.00 but may be commensurate with education or work experience. A Day in the Life:
Must be able to work from 8:00 a.m. to 4:30 p.m.
Greet and screen visitors for 9th Floor
Answer and screen telephone calls for IFA, Office of Energy Development, Board for Depositories and Indiana Education Savings Authority; respond to routine inquiries and/or make appropriate referrals.
Make updates and changes to the IFA website
Prepare monthly payment notices for State Revolving Fund
Price and order office supplies as necessary
Coordinate scheduling of conference rooms
Arrange meetings and order lunch when necessary
Print and distribute monthly IFA Board Packets
Maintain front desk Procedure Manual
Send faxes for staff members when requested
Make copies as requested
Appropriately distribute incoming mail and other materials for all agencies on the floor
Deliver items as requested within walking distance
Post and mail meeting notices and agendas as requested for meetings
Schedule meetings and conferences for staff
Serve as key operator of all office machines, including performance of routine upkeep, i.e.
adding toner/paper to copy and fax machines
Perform other secretarial duties and related tasks as required
What You'll Need for Success:
High school diploma
Office experience or accredited training preferred
Highly organized – able to handle multiple tasks
Experience with Microsoft Word, Power Point, Outlook, Excel and Adobe Pro
Typing skills – minimum 50 wpm
Knowledge of office machines
Above average clerical skill; knowledge of English grammar, spelling, punctuation, and formatting
Good interpersonal relationship skills; ability to communicate with persons of all educational
and social backgrounds
Ability to exercise independent judgment within established guidelines and procedures
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [emailprotected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bpltecompany=indianaoff) to apply.