Qualified Office Manager

We are a small specialty construction company with over 50 employees located in Livermore, looking for an experienced qualified office manager. This position is full time with full benefits including medical, 401k, profit sharing, etc. This position requires in-office attendance and encompasses various administrative and bookkeeping duties.

Key Responsibilities:

You will be responsible for overseeing daily office operations, managing office/field staff, and ensuring efficient workflow.

Develop and implement office policies and procedures to improve workflow and productivity.

Update and maintain staff and client records in databases.

Oversee daily office operations including billing, debt collection, security, and health and safety communications

Support and manage field supervisory staff as needed.

Process accounting through QuickBooks

Coordinate with the accountant and CPA as needed

Oversee payroll for over 50 employees, ensuring accurate compensation, scheduling, and adjustments.

Address issues swiftly and manage workflow to meet specified requirements from clients

Qualifications:

Proficiency in QuickBooks and Microsoft Office (Excel, Word) including basic computer applications.

Bookkeeping experience would be a plus.

Experience in administrative roles with strong time management skills.

Positive attitude with strong leadership, delegation, and workflow management skills.

Excellent organizational, analytical, problem-solving, and customer service skills.

Reliable, assertive, and dedicated with a get-it-done approach