01 Nov
Stellar Administrative Assistant Needed for Premier HOA
California, San francisco bay area 00000 San francisco bay area USA

The Community of Harbor Bay Isle Owners’ Association, a premier homeowners’ association located in Alameda, has an immediate opening for an enthusiastic, self-starting Administrative Assistant. The administrative assistant is responsible for providing support to the Administrative, Architectural, and/or Management Services Departments, with tasks including but not limited to the following:

1. Preparation of correspondence;

2. Departmental filing;

3. Assembly & distribution of Board/Committee Meeting packages and departmental reports;

4. Interfacing with and addressing homeowner’s direct requests;

5. Initiating and monitoring progress on architectural applications;

6. Preparing for meetings;

7. Covering the Front Desk as needed throughout the day, including answering phones, opening

and distributing mail, taking payments, and other Front Desk duties as directed;

8. Performs other duties as assigned.

EDUCATION/EXPERIENCE/QUALIFICATIONS:

1. Completion of high school diploma or GED; specialization in business courses desired;

2. Proficiency in Microsoft Office, especially in Word, Excel, and Email.

3. Ability to type 40 wpm;

4. Positive, professional, self-motivated with a “Can Do” attitude;

5. Detail oriented and able to work under minimal supervision;

6. Follows through on deadlines, and is punctual in attending duties;

7. Keeps work area clean, safe, and organized;

8. Excellent customer service skills;

9. Clear and effective oral and written communication skills;

10. Must be a team player and supportive of staff and organization goals.

11. Able to regularly lift and /or move up to 10 pounds and frequently lift and/or move up to 25 pounds;

12. Must hold a valid California state driver’s license and be able to drive as needed throughout the Community for various tasks.

WORK SCHEDULE: Full time – Monday through Friday (40 hours per week, 8 hours per day, work hours between 8:00 am & 5:00 pm)

Other Essential Functions – The position also requires:

1. The ability to get to work on time

2. The ability to follow directions

3. The ability to interact with co-workers

4. The ability to understand and follow distributed and posted work and safety rules and procedures

5. The ability to accept constructive criticism

A detailed job description will be discussed during the interview process. Job advancement/growth available. Salary starts at $25 per hour and is dependent on skills and experience; a benefits package including medical, dental, and vision is available after 90 days.

IF YOU ARE INTERESTED IN THIS EXCELLENT OPPORTUNITY, PLEASE GO TO https://www.harborbay.org/employment/ TO SUBMIT YOUR EMPLOYMENT APPLICATION ONLINE or Call 510-865-3363, ext 346 TO REQUEST AN APPLICATION. CHBIOA is an Equal Opportunity Employer. Applicants must be able to show proof of eligibility to work in the United States.


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